The Three Key Features of a Document Management System

Document management is one of the most important aspects of click to find out more about the latest trends in virtual data room services offered any company. This is the place you create, save and distribute your documents outbound and manage the flow of information for your customers. A well-managed process for managing outbound documents can enhance customer service and boost profits and sales. However, a poorly run document management system could cause loss of documents, chaos and chaos that can damage your reputation and brand image and cost you money. You could even lose customers.

The three key features of a document management system are capture, store and retrieve. This involves scanning paper documents into a digital format, adding indexing through hand entry, enterprise resource planning (ERP) integration with zonal optical character recognition (OCR) barcoding or other methods, and finally dispersing the documents to be used. A EDMS can facilitate collaboration within an organization through features like tagging and categorization.

Access controls and version control can safeguard your documents from malicious intent and errors. This ensures that the most recent versions are always available and that older versions are easily archived.

Outbound document management systems are an excellent method of ensuring conformity with external or internal regulations. Features like automated workflows document classification, tagging, and retention schedules can help you comply with ISO 9001 Document Management Standards or FDA and GMP regulations.